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  5. Setting User Roles

Setting User Roles

A user role is a set of permissions that allow users with the assigned role to access specific areas of ItemPath. This is helpful when you have many employees requiring the same information, but you don’t want to change each user’s permissions separately. Grouping users together allows you to save time by changing the access parameters once for the role.

Each user's role can be seen the User list in the "Role" column.

 User role new 1

To add a new role, click the "+" icon in the list of Role Details.

In the form, give the role a name.

Note that the "Full Access" feature is under development and not yet available, so skip this checkmark for now.

 User role new 2

Now, select the new role from the Role Details list to open the permissions settings. You can change the role's name here.

 User role permissions

Here are a few things to note about these permissions options:

  1. A blue toggle set to the right indicates that the permission is fully enabled.
    In this case, the user role has full access to view, create, edit, and delete reports.
  2. An orange toggle set to the middle indicates that some permissions have been set on an individual basis, i.e. per report or workflow.
    Clicking the "Show Workflows" dropdown will list every workflow, and some workflow access has been restricted while others are enabled.
  3. A grey toggle set to the left indicates that this permission is turned off for this role.
    In this case, the user is not able to create or delete workflows.
  4. In the Dashboard "Misc. Permissions" dropdown is a setting to restrict the role's access to the Dashboard only. Take a look at this guide on how it works.

ItemPath's permissions settings are still under development, so please bear with us as we continue to add to this feature!